Agency: Department of Corrections
Working Title: FDC-SENIOR CLERK-70028843 AT 15-0 WEST PALM BEACH OFFICE IN WEST PALM BEACH, FL
Posting Closing Date: 05/16/2017
FLORIDA DEPARTMENT OF CORRECTIONS
Open Competitive Advertisement
SENIOR CLERK POSITION
LOCATED AT 15-0 WEST PALM BEACH PROBATION AND PAROLE OFFICE
IN WEST PALM BEACH, FLORIDA
Salary will be determined in accordance with current pay procedures
Duties and Responsibilities
The incumbent in this position is considered to have regulatory responsibilities and is subject to the provisions of Chapter 60L-
36, Florida Administrative Code. The incumbent in this position is expected to become familiar in the Departments reentry initiatives; display leadership skills that demonstrate the Departments commitment to reentry efforts while maintaining a professional demeanor. The incumbent in this position is expected to perform other duties as necessary.
Specific Duties for Class:
- Performs clerical duties related to ensure COPS data is accurate. Complete Court -Ordered Payment System input (initial account entry) and change forms to assist supervising officers. Review screen print with supervision order for accurate entry. Opens all incoming mail maintaining security on monetary documents and distributes to appropriate staff other mailed matters.
- Conduct Payee ID name search prior to Court-ordered Payment System account entry.
- Completes entry of offender information on appropriate Offender Based Information (OBIS) screens.
- Complete the IT60 initial audit form.
- Performs clerical duties related to all out-going and incoming mail including security of postage meter and day-to-day usage records. Maintains a record of all files returned to the main inactive file room.
- Review the screen print of the sentence structure and compare with the supervision order to verify accurate data entry.
- This position requires specialized fiscal control knowledge and is responsible for processing all payments to the Court-ordered Payment System (COPS) by offenders, at the office or by mail. Issues receipts, completes deposits. Makes required changes to the COPS database to ensure accurate records and audit trail.
- Verifies offender identification number on money order(s) maintains payment logs on each day activity, reconciles payments, receipts and bank deposits. Maintains security of pre-numbered receipt books and monetary documents received in designated area and files on a daily basis receipt log and related data documents to ensure an appropriate audit trail.
- Research Court-ordered Payment System exception for disbursement investigations and update account information as needed.
- Review work of other employees as required.
- Performs incidental typing as required.
- Conduct Offender DC number search to identify previously registered offenders.
- Staff the front receptionist area and answer phones as needed.
- Knowledge of general office procedures and practices.
- Knowledge of correct grammar usage.
- Knowledge of basic arithmetic.
- Ability to follow instructions.
- Ability to prepare reports and correspondence.
- Ability to plan, organize and coordinate work activities.
- Ability to develop and implement office procedures.
- Ability to review data for accuracy and completeness.
- Ability to perform basic arithmetical calculations.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
Demonstration of knowledge, skills, and abilities documented on position description as demonstrated by education, work experience and/or work sample and interview.
Salary Range: $21,532.94-$35,356.45
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
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• Post ID: 50321163 westpalmbeach