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Posted: Monday, August 28, 2017 1:19 AM

POSITION SUMMARY: The Executive Assistant will provide support to the CEO of Olympusat with the day-to-day administrative and strategic business needs, as to enable maximization of the CEO's time and business efficiencies. The individual must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting senior level management in a diverse environment. The role will function with minimal supervision; therefore, the individual must be proactive with strong follow-up and the ability to demonstrate effective oral and written communication across business functional areas. In this role, the individual must be flexible and available to arrange travel and make changes to travel arrangements on an "on-call" basis, including weekend coverage. A passion to learn the media entertainment business is a necessity. PRIMARY DUTIES AND RESPONSIBILITIES: + Establish and maintain relationships at all levels of the organization and act as a liaison between staff, clients and the CEO. + Provide daily support to the CEO, including but not limited to: + Managing day-to-day emails and replying as appropriate, provide office phone coverage as needed, managing an extremely active calendar, scheduling internal and external meetings, making travel arrangements and adjustments with short notice (must be available on-call 24/7 with regard to making travel arrangements), preparation and submittal of expense reports, creating and editing documents, memos, and reports, ensuring the accuracy of format, spelling, punctuation, etc. + Manage multiple tasks, maintain a high level of confidentiality, work independently, possess strong interpersonal skills, be a team-player and have the ability to multi-task in a high volume environment. + Coordinating interviews of job candidates as it relates to senior management positions as well as any positions that report to senior management. + Support other executives or senior level management as needed in back-up capacity. + Perform additional tasks as assigned. QUALIFICATIONS: + Bachelor's degree in Business Administration or communications required. + 5+ years of experience supporting C-Level Executives, preferably in media entertainment. + Bilingual (Spanish-English), preferred but not required. + An excellent command of writing, grammar, punctuation and English principles. + Action oriented and enjoys working hard; is goal oriented, energetic and willing to take on challenging assignments; seizes personal development opportunities. + Must have a flexible schedule that would allow extensive travel with short notice. + Must be flexible and available to arrange travel and make changes to travel arrangements on an "on-call" basis, including weekend coverage. + Familiarity with the US Hispanic community, Hispanic nonprofit organizations, and the Hispanic market and consumer. + Proficient with Salesforce. + Computer skills with Microsoft office equipment and software to include: Word, Excel, Adobe, and PowerPoint. PHYSICAL DEMANDS: Functions involve sitting for long periods of time. Dexterity and coordination to handle files and single pieces of paper; occasional lifting of items weighing up to twenty pounds such as files, stacks of paper, reference and other materials. Moving from place to place within the office; some reaching for items above and below desk level. Spend long hours on the computer which require concentration and attention to detail. Requires extensive traveling with short notice. Top Reasons to Join Us! We offer competitive pay and a very generous benefits program, including: Medical, dental, vision, voluntary life & ADD, paid time off, 401(k) and more. Company is located in West Palm Beach, FL (downtown city place). Relocation is not included. Staffing Agencies: Unsolicited resumes from search firms will not be honored as valid. Consequently, we politely ask agencies not to solicit our business managers directly as well. Thank you in advance. ID: 2017-1231 External Company URL:


• Location: West Palm Beach

• Post ID: 64934238 westpalmbeach is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017